Step 1: Applying for the visit
Send us these completed forms at least three months before your visit:
- Sponsor Visit Agreement (pdf)
This form explains the terms and conditions of visiting your sponsored child. You will need to read and agree to comply with the World Vision Australia policies, and that you recognise the limitations of World Vision Australia's liability.
- National Police Clearance Form (pdf)
World Vision's child protection policy states our commitment to being a child-safe organisation that supports the safety of children in their communities. All World Vision employees and supporters who visit sponsored children must have a current police clearance. This assists in our commitment to protect children from potential abuse; it also protects employees and sponsors.
Obtaining a police clearance can take 8-12 weeks so please apply well in advance. You will need an email address to complete the online application, as once we receive your consent forms we will send you an email with a link to complete the Police Clearance online. If you do not have an email address, please contact us to receive the paper version.
Alternatively, if you have a current Working with Children Check or Police Clearance (valid for six months after the date of your sponsored child visit) please contact us before completing the attached application form.
Your visit will not be officially confirmed until the Police Clearance has been processed.
- Additional information may be required.
Some countries, such as Laos and Vietnam, may require further information such as passport details. Additional forms may be sent to you if this is the case.
Please send all forms to:
Sponsor Visits Co-ordinator
World Vision Australia
1 Vision Drive
East Burwood, VIC 3151
Or email: firstname.lastname@example.org
After we receive your application forms, we’ll contact you and advise if there is anything additional we need to know.
Step 2: Confirming the trip
Before you go:
- Confirm your own travel arrangements.
- Visit your GP or travel health clinic for health advice.
- Complete your World Vision Sponsor Visit forms and return to World Vision, including all the details of your trip and those accompanying you.
- Feel free to purchase small gifts for your sponsored child. Keep them simple and remember it's best to have some gifts that can be shared, like stickers and balloons.
- Obtain your National Police Clearance, assisted by World Vision, for all visitors aged 16 years and over.
- Please don't contact your sponsored child directly to let them know you are visiting. Our staff in your sponsored child's country will tell the family once your trip is confirmed.
- Check the Department of Foreign Affairs and Trade or Smart Traveller websites, and talk to your travel agent for the latest travel advice.
Once your application is approved, World Vision will:
- Organise your visit with the World Vision office in your sponsored child's country.
- Confirm the date and time of your visit and provide you with a contact address and phone number for the World Vision office in your sponsored child's country.
- Give an advance estimate of expenses that will be incurred during your visit. You will need to make all other travel arrangements for the rest of the trip yourself.
- Answer any questions you may have regarding your visit.
Step 3: Preparing for your visit
Sponsor visits run for a maximum of one day (weekdays only). The amount of time you spend with your sponsored child will depend on the availability of World Vision staff and the time it takes to reach your sponsored child's community. World Vision will do all it can to ensure you get the best out of your visit.
To avoid causing offence, please dress modestly on your visit. The best rule of thumb is to have your shoulders and your legs covered.
In most cases, you are expected to cover the costs of your visit to your sponsored child's community, including any expenses for the guide/translator, a driver, fuel and lunch for yourself and staff accompanying you. We will give you an estimate before you travel.
Step 4: Meeting your sponsored child
World Vision staff will be with you throughout your visit with your sponsored child and their family to help with translation and any other issues on the day. Remember to:
- Talk to the local World Vision staff about what is appropriate in terms of greetings, accepting food and giving gifts. They will be able to guide you in unfamiliar situations.
- Be conscious of the fact that you are visiting a different culture and that World Vision works with many different religious backgrounds. Staff and communities where we work may be more overtly religious than the staff in Australia, depending on where you are visiting.
- Feel free to take photos and videos of your visit, but please check with your sponsored child's family that they are happy to be photographed. Also, if you are wanting to use some photos of your sponsored child and their family to share your experience with friends and family via social media or online, please adhere to our Child Image Display Guidelines.
- Your visit could involve many different experiences. You may visit your sponsored child at their home, their school or, in some circumstances, the World Vision office. You could visit different activities around the community to see what your sponsorship donations are achieving. We will give you an indication of your itinerary before you leave Australia.
Step 5: When you return to Australia
When you return, we would love to hear from you. We’ll contact you to see how the visit went, answer any questions you have and direct you to other ways you can support. If you're happy to do so, we would love to share your story and photos on our website or in our supporter magazine to help inspire other supporters.