Participant resources

Empowering young Australians to change the world.

Participant resources

Empowering young Australians to change the world.

Supportive resources for Participants

Are you ready to find your purpose, passion and place in the world? These resources will help you on your way to completing the Award and becoming a #WORLDREADY citizen. 

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Frequently asked questions

Starting the Award:

World Vision Australia is an Open Award Centre. We have a dedicated team of mentors who can work with you to guide you through the Award process.
As an Open Award Centre, World Vision Australia does not charge any extra fees. Standard Duke of Ed participation fees apply (Bronze $145, Silver $155, Gold $180).
The registration fee is payable through the Online Record Book.
Under normal circumstances, no. Any exceptions will need to be requested by your Award Leader for consideration, with supporting reason(s).
World Vision is committed to the safety of all children. As a Participant, we recommend that you read through our Online safety tips for Participants infographic and familiarise yourself with our policies and practices for ensuring child and adult safeguarding including how to report a concern.
Yes, if most Participants in the peer group you are registering with are over 14 years old. Please confirm with your Award Leader.
If you are under 18 years of age, you need permission from a parent/guardian and approval from an Award Leader at a registered Award Centre.
Parent/guardian consent can be granted either by email (via the Online Record Book) or hardcopy, depending on the option you select at registration.
Firstly, please verify your email address via the verification email sent from the Online Record Book. If this does not trigger the parent/guardian consent email, contact your Award Leader to resend the consent request.
Before you can start The Duke of Ed, your Award Leader needs to approve your registration as well as each activity and Assessor.
You need to arrange an experienced and/or qualified adult to act as an Assessor for each activity, noting that they can’t be immediate family members. Alternatively, you can speak to your Award Leader to check if they know someone who can act as your Assessor.

Your Award Leader must approve your Assessors before you start any Duke of Ed activities with them.
No, if you have not finalised an Assessor for a Section, you can still start the other Sections if the Assessors have been approved by your Award Leader.
No. You will need to arrange another experienced and/or qualified adult to be your Assessor. This may be another coach or the manager of the club/organisation.
To encourage balance in your Award, you should try to pick activities that are not too alike. For example, if you’re passionate about rugby league, you can play in a team for your Physical Recreation Section and support your local club for your Voluntary Service Section (for example, fundraising or helping in the canteen).
Award activities should be done substantially in your own free time. You cannot be paid for any activities that you will count towards your Award.
Your goals should be SMART – Specific, Measurable, Achievable, Relevant and Time-bound. Please note, for the Voluntary Service Section, it’s important that your goal is focused on serving others and meeting a genuine need in the community.
You can continue with an activity you were doing before you started The Duke of Ed if approved by your Award Leader. For example, if you have been playing a musical instrument you can keep on doing this. Just remember that you can’t count hours you did before you started your Award.
Yes, but you need a suitably qualified, skilled and/or experienced Assessor. For example, this could be a Food Technology teacher or chef.
Surfing would count towards your Physical Recreation Section.

Changing your details:

If your new school offers the Award, complete the Participant Transfer Form and send it to the Duke of Ed NSW division. If your new school doesn’t offer the Award, you can transfer to an Open Award Centre like World Vision Australia. 
Yes, but you will need approval from your Award Leader first and can only change to a Section that you’ve not yet completed.
You can undertake up to three activities over the required time. You may choose, for example, two activities such as a winter sport followed by a summer sport. You just need to set up your additional activity/activities following the same process that you did for your first activity. This includes getting any new Assessor approved by your Award Leader before starting activities with them.
Assuming you meet minimum age requirements, ask your Award Leader to complete a change of level request form for you. Please note that fees apply.
Express your interest with your Award Leader and ask them to invite you to the next level in the Online Record Book.

Completing the Award:

You can only log activities after your Award Leader approves your activity. No activities should be recorded before your Award start date. 
Your Assessors do not have to be with you each time you engage in your regular activities. Instead, they may check in with you every two to four weeks via phone or email to see how you’re progressing. 
If you will be under 25 by your anticipated completion date, you can transfer or register through an Open Award Centre like World Vision Australia. 
Yes, but the extra hours will not be counted in the overall calculation of the minimum hours required over the specified time.
Yes, you can take a break from any of your activities but will need to make up any time you missed at a later stage.
If you missed or could not attend your Adventurous Journey, you will need to speak to your Award Leader to see if the school/organisation is running any other journeys that may be suitable. They may be able to provide you with information about outdoor education providers who can deliver open Adventurous Journey options for you.
You should describe what you did and make sure that it aligns with the goal you’re working towards. If you are logging your hours on a regular basis, then it should be very manageable (especially when using the Online Record Book App). Not only does is it help your Assessor complete their final report of your activity, but your Award Leader and The Duke of Ed require this information to assess your Award.

You should contact the Online Record Book help desk or watch the Online Record Book user videos to support you. 


Phone: 1300 4 DUKES (1300 438 537) 

Click the “Forgot your password” link on the Online Record Book login page.
Please contact your Award Leader. Fees apply.
We highly recommend using the Award checklist as a guide to keep you on track. There are also Award guides available for every level.
Bronze and Silver Awards are typically assessed within 5-10 business days. Gold Awards are typically assessed within 20 business days. However, these times can push out by one to two weeks during Terms 3 and 4 when many Awards are submitted. 
If you are unable to get in touch with your Assessor to sign off on a Section, please discuss with your Award Leader. 
You should continually check your Online Record Book after submission. If rejected, there will be a notification advising why and explaining what you need to do to resolve the issue. 
Gold Awards must be submitted for signoff approval before 30 September each year and will be reviewed within six to eight weeks. You are strongly encouraged to use the
Firstly, check whether universities you are applying for offer bonus points (sometimes referred to as adjustment factors).

You will need to submit your Award for sign-off approval no later than 30 September, making sure you have cross referenced against the Award Checklist to give yourself the best opportunity of first review approval.

Bronze and Silver certificates are sent to your Award Leader. Please allow up to eight weeks for delivery. 

Gold certificates are presented at an official Gold Award ceremony. You will receive an email regarding receiving your Gold certificate upon successful approval of your Gold Award. 

Gold Award ceremonies:

Please allow up to six months to be invited to a Gold Award ceremony. 
You will be notified of the next Gold Award ceremony date via email approximately 12 weeks prior to your presentation date.
There is a 250-character limit, including spaces and punctuation, so you must write your Award reflection accordingly.
Yes. Use the link provided in your email registration confirmation and you can change your information, including your guests and reflection.

Want to find out more?

To find out more, please contact Ngaire Smith, Award Coordinator at World Vision Australia